The internet and smartphones cause distractions at work. These tools and technology generally can be useful. Therefore, if used properly, they can help your business. To efficiently and quickly achieve your goals by improving productivity.

At JPGAL, we help businesses make the most of technology. To help boost them boost their team’s performance. In this blog, we’ll look at the five ways. Modern devices and applications can increase efficiency. Above all, they can improve productivity in the workplace.

1. Systemise and automate. Processes and workflows

Successful businesses use software to streamline trading. Workflows and processes. With features that ease repetitive and time-consuming tasks. These include activities. Such as collecting, sorting information, and paying bills.

There are many business automation tools. That can make things run more efficiently. CRM software, for example. Gathers and organises customer information in one place. It stores daily interactions. At the same time, businesses engage with prospective and current customers. The software creates a unique, personalised customer experience. That can ultimately encourage customers to buy or use your products and services more often.

Meanwhile, employee management software lets HR manage employees—payroll, benefits, devices, apps, and more using a single platform.

Turning over recurring and monotonous tasks to computers increase’s productivity. Reducing the chance of human error. In other words, letting technology support your business process. Enables you and your employees to focus on core business tasks and revenue-generating activities.

2. Open and enhanced communication to improve productivity

Video Conference Call. As remote work continues to be the new normal. Cloud and mobile technologies remain essential. They help ensure that. Distributed workforces have the appropriate resources. To stay connected and productive.

With the cloud, you can access critical business applications. And connect with your employees, partners, and clients in an instant.

For instance, a cloud-based solution. Like a Voice over Internet Protocol phone system. Enables users to make and receive phone calls via the internet. That is beneficial for remote work setups. It allows employees to reach out quickly. To colleagues and customers. Without the hassle of traditional phone systems.

Meanwhile, communication and collaboration platforms. Like Slack, G Suite, and Microsoft Teams. Can enable your remote teams to work together despite being apart. Similarly, video conferencing apps. Like Zoom and Google Meet. Make it easier to host Interactive virtual meetings. and stay productive.

Software like SharePoint. Allows users to securely share and manage content with colleagues inside and outside your organisation. What’s great is that SharePoint integrates with Microsoft Teams. It can also sync across PCs, Macs, and mobile devices. They make it easier to collaborate on documents and presentations.

Similarly, Confluence allows users to. Create, collaborate, and organise everything. From quarterly planning documents to new hire blogs in a single place.

3. Strategic planning and time management to improve productivity

Time management is one way to ensure that you and your employees get the most out of a workday. Calendar and scheduling applications such as Google Calendar. Integrate with almost every kind of productivity app. They are also instantly accessible on any device. Allowing you to plot your tasks.  do your best to complete these within their designated timelines. Setting reminders can help keep you on track and develop good habits.

You can also use time tracking tools. Like Time Doctor to keep tabs on your remote employees’ progress and pace. Doing so allows them to be more conscious of how they spend their day. And how much productive time they put in regularly. That can help them see which tasks. They need to put less or more effort into it. And ultimately improve their efficiency.

4. Simplify setting and meeting goals:

List of Goals. In reading the success stories of prominent personalities. You’ll notice a striking similarity. Most had a vision and a strong desire to accomplish it. Many also had organised and detailed plans of action for achieving specific goals. There is power in goal setting. Technology can help you create and follow your blueprint for success.

Standard smartphone features, like a to-do list and reminder apps. Let you record goals and set daily weekly, and monthly reminders. That can help you set priorities and manage schedules. But there are also goal-tracking apps like Strides. The app can help you stay focused on your goals. And provide you with charts and reminders to ensure you achieve them.

5. Improve Concentration:

You are focused on work. Since technology can take over a lot of other tasks, your team can concentrate more. And have more extended periods of uninterrupted work. That improves productivity. So it’s vital to choose the right pieces of technology. That fits your existing business processes, workflows, and culture. That might mean. You are missing out on the latest productivity tools and applications and settling for more established technology.

We at JPGAL help businesses set up and manage their technology. So they can focus on achieving their goals. Working across many software platforms. Both implementing and developing complex systems and workflows. We are well placed to advise and support system change and development.

CONTACT US to learn more about how we help businesses use technology to improve productivity